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Advantages
Because the system must work in office and in tight integration with document management work processes and stand in work time frames of these processes it's very important that the system will be provided with user interface that will allow fast and convenient work that will decrease as possible the (work/benefit) ratio.
So we provide the system with a number of automatic operations and integration with Windows shell, Microsoft Word, Microsoft Outlook and Internet Explorer etc.
1.The system proposes the variety of the ways to acquire new documents. By manual addition with appropriate dialog. Using Copy-Paste commands of Windows Explorer. By Drag and Drop from Windows Explorer to the Docsphere document list area. Using right mouse click menu of Windows Explorer. Using the custom Docsphere toolbars in Microsoft Word. From Scanner.
2.The system raise automatically document card on events of new file creation in the Windows Explorer. For instance every time we create new Word document there raised Docsphere card for this document ready for editing and saving. The file types of interest can be defined in system configuration.
3.The system creates toolbar and allows opening document cards directly from the Microsoft Word.
4.The system creates toolbar in Microsoft Outlook mail items and allows create and manage cards for these mail items.
5.The system allows acquire new documents as image files from the scanner.
6.The system creates Toolbar in Internet Explorer and allows opening card for specific Internet address (URL).
7.The system automatically updates the database if name or path of the document was changed. The system also logs every event of file renaming to special renaming log. This option is off at default configuration because of very easy slowing down the work with shell, but can be activated in system configuration panel if needed.
8.The system writes automatically to log every event of opening document in the environment of Windows Explorer shell. From this log we can see what files what opened, when, at what computer and by what user.
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